Office Manager - Bilingual

Administration | Madrid

RatedPower & team

RatedPower offers pvDesign, the leading software to design utility-scale solar power plants. pvDesign has a track record of 1000+ projects in 90+ countries. A faster, more automated, accurate and reliable method than traditional engineering, allowing to improve the profitability of its clients' assets. We make engineering in minutes, not weeks. RatedPower is a Techstars and European Commission backed company.

Who are we looking for?

We are looking for an enthusiastic, agile, diligent and highly organised Office Manager to support our team. As a member of our dynamic team, you will provide invaluable assistance in various fields, including office management, orchestrating social activities as well as helping in other areas. If you are fascinated by technology and innovation, brilliant at multitasking, ready to tackle new challenges on a daily basis and enjoy working in a fast-paced environment alongside bright and energetic individuals - we would love to meet you!

Our team is our best asset. We work with extremely smart and talented individuals, who all enjoy a high degree of responsibility and independence in structuring their work.

Location

Madrid, Spain.

Responsabilities

  • Ensuring the smooth running of the office environment.
  • Personal assistance - travel organisation, documents editing and proofing.
  • Social activities - planning and organising company events or conferences.
  • Organising meetings and managing databases.
  • Coordinate office refurbishment, liaising with the landlord to solve building issues.
  • Managing stationery and other purchasing duties.
  • Paperwork administration.
  • Overseeing cleaning and tidiness in the office.
  • Dealing with correspondence, complaints, and queries.
  • Managing office budgets, contracts, and financial duties.
  • Preparing letters, presentations and reports.
  • Helping with recruiting processes.
  • Ensuring that health and safety policies are up to date.
  • Implementing and maintaining office procedures.
  • Support our sales team.

Required skills

  • Bilingual in Spanish and English with the ability to speak, read, and write in both languages without limitations or assistance.
  • Excellent time-management, organisational and multitasking skills.
  • Strong interpersonal and communication skills.
  • An ability and desire to learn new skills quickly.
  • Experience in Microsoft Office (Excel, etc.). G Suite is a plus.
  • Reliability and discretion for confidential matters.
  • Ability to ‘make things happen’.
  • Budgeting and problem-solving skills.

Personal Organisation Travel Organization Office Manager Microsoft Office Administration Support Employees Databases

What we offer

Excellent opportunity to develop yourself and to be part of a fast-growing startup. We support our employees with continuous training.

Compensation

Compensation commensurate with experience.